Fraternity & Sorority Affairs Event Request

Instructions and Guidelines

Any event as identified within the Fraternity & Sorority Affairs Event Policy within the Fraternity & Sorority Affairs Policy Handbook; must be registered. Please review the following guidelines before completing the form:

All chapter events (with our without alcohol present) must complete this corresponding online form in its entirety by the appropriate deadline:
- Events with alcohol- Submit a minimum of 7 days in advance.
- Events without alcohol- Submit a minimum of 2 days in advance.
- Any event registration form that is submitted late will result in an assessed late fee to the chapter of $75 per day.
- Chapters that fail to register an event with alcohol and host the event will result in an automatic $500 fine and referral to their respective Council Judicial Board.
If more than one chapter is hosting the event, all chapters are responsible for also registering the event. NOTE: No more than 3 chapters can co-host an event together.
If alcohol is present at the event, all organizations must follow all guidelines set forth within the Student Organization Alcohol Policy, inter/national policy, state, local, and federal law.

Before Proceeding:
Make sure you have all the following information to complete the form:

Event details including location, address, estimated number of guests, start/end time.
Name and Contact Info of Event Coordinator, Chapter President, Chapter Advisor, and Risk Manager.
If alcohol is present: How served, Name & Ages of Sober Monitors, Designated Driver Program, Copy of Liquor/License and Insurance of Third Party Vendor.

Name

Event Information

Chapter Name

What type of event is your chapter hosting?

Name or Theme of the Event

Description of the Event

Date of Event

Location of the Event
(If the event is located off campus, please include address and phone number of venue)

Country

Street

City

Region

Postal Code

Location Phone Number

Event Start Time

Event End Time

Number of members that will attend

Estimated number of guests in attendance

What type of food will be present?

What type of non-alcoholic beverages will be present?

Is this event co-sponsored with another chapter and/or business.

Yes

If you answered YES, please include the name of the co-sponsor
(NOTE: an organization must not co-host or co-sponsor an event with a bar, event promoter, and/or alcohol distributor; you may rent/lease a bar, venue, restaurant, or licensed third-party vendor)

Is this event registered with your national organization?

Yes

Name of Event Coordinator

Event Coordinator Email

Event Coordinator Cell

Name of Organization President

Org President Email

Org President Cell

Chapter Advisor

Chapter Advisor Email

Chapter Advisor Cell

Risk Manager

Risk Manager Email

Risk Manager Cell

Will alcohol be served and/or present at the event?

Yes

What kind of alcohol will be served?

Beer

Wine

Alcohol above 15% ABV (ONLY allowed via 3rd party vendor)

How is alcohol being served at the event?

Third Party Vendor (Alcohol products with ABV above 15% are allowed by utilizing a third party vendor)

BYOB (Alcohol products above 15% ABV are prohibited)

Has security been hired for the event?

Yes

Security Company Name

Security Company Email

Security Company Phone Number

Sober Monitor Name 1

Sober Monitor Age 1

Sober Monitor Member Status 1

Add Another

Sober Monitor Name 2

Sober Monitor Age 2

Sober Monitor Member Status 2

Add Another

Sober Monitor Name 3

Sober Monitor Age 3

Sober Monitor Member Status 3

Add Another

Sober Monitor Name 4

Sober Monitor Age 4

Sober Monitor Member Status 4

Add Another

Sober Monitor Name 5

Sober Monitor Age 5

Sober Monitor Member Status 5

Add Another

Sober Monitor Name 6

Sober Monitor Age 6

Sober Monitor Member Status 6

Add Another

Sober Monitor Name 7

Sober Monitor Age 7

Sober Monitor Member Status 7

Add Another

Sober Monitor Name 8

Sober Monitor Age 8

Sober Monitor Member Status 8

Add Another

Sober Monitor Name 9

Sober Monitor Age 9

Sober Monitor Member Status 9

Add Another

Sober Monitor Name 10

Sober Monitor Age 10

Sober Monitor Member Status 10

Add Additional Sober Monitors

Sober Monitor Name 11

Sober Monitor Age 11

Sober Monitor Member Status 11

Sober Monitor Name 12

Sober Monitor Age 12

Sober Monitor Member Status 12

Sober Monitor Name 13

Sober Monitor Age 13

Sober Monitor Member Status 13

Sober Monitor Name 14

Sober Monitor Age 14

Sober Monitor Member Status 14

Sober Monitor Name 15

Sober Monitor Age 15

Sober Monitor Member Status 15

Sober Monitor Name 16

Sober Monitor Age 16

Sober Monitor Member Status 16

Sober Monitor Name 17

Sober Monitor Age 17

Sober Monitor Member Status 17

Sober Monitor Name 18

Sober Monitor Age 18

Sober Monitor Member Status 18

Sober Monitor Name 19

Sober Monitor Age 19

Sober Monitor Member Status 19

Sober Monitor Name 20

Sober Monitor Age 20

Sober Monitor Member Status 20

Who is responsible for checking guests and member IDs? (Check all that apply for the event)

Third Party Vendor

Hired Security

Chapter Members

How will members and guests be transported to and from the event?

Bus company

Chapter-sponsored designated driving program

Uber/Lyft/Ride-Share Service Transportation

If you are utilizing a 3rd party vendor, please upload a copy of the liquor license and liability insurance of the vendor.

Submission

By submission of this event registration form, we affirm we have reviewed and confirm the listed event will be in compliance with all Council, University, Local, State, and Federal guidelines. The event will also be in compliance with the risk management policy of the above named organization(s). We understand that my event is not approved until I receive notification from the Office of Fraternity & Sorority Affairs.

Typed Signature